31 Jan 2014

Grenada National Archives - Endangered Archives Project

22:00 by Chief LibrarianNo comments

Grenada National Archives - Protection, conservation, access

The threat to archives -
“Documentary heritage reflects the diversity of languages, peoples and cultures. It is the mirror of the world and its memory. But this memory is fragile. Every day, irreplaceable parts of this memory disappear for ever.”
UNESCO Memory of the World Programme.

Ric Greaves on histories in peril

Sadly very little protection or conservation has been undertaken by Grenada and reconstructing this important and endangered archive relies heavily on a 1968 document produce by E. C. Baker’s called A Guide to Records in the Windward Islands.  Thankfully the Endangered Archived Project number 295, undertaken by the British Library (with the financial support of Arcadia) has now managed to give us ‘access’ to at least some 4500 digital images from our existing archives.

Back in 2009 the British Library (with the financial support of Arcadia) began an US$64,000 project to protect and disseminate historical records of pre-industrial societies such as our own.

This British Libraries EAP was part of the US$18.0 million awards of some 41 research grants for records throughout the world, including the Caribbean, which are fast disappearing through neglect, physical deterioration or destruction - the Endangered Archives Programme is aimed at safeguarding some of this documentary heritage world-wide. The entire programme now has over one million images available online!  They have new online collections every month which has taken the total number of images available in our collections over this one million mark. These collections come from India (EAP201), Lesotho in Southern Africa (EAP279), Mongolia (EAP529) and finally our own Grenada (EAP295).

Although 132 volumes of deed records and local government correspondence were identified in Grenada, the EAP295 Project had to remain modest in conception and rooted in practicality – it was not aimed at promoting theoretical advances in archival management or cutting-edge technology in digital preservation – it was about quick achieving result on the ground.

Project EAP295 began with two weeks of digital photography under a team from the University of Manchester led by Dr Laurence Brown and photographer James W Robinson which took place in November 2010.  This was only a part of the unique historical archives of our island, material which provides a micro-vision of how Grenada was transformed in the late eighteenth century by imperial conflicts, the expansion of plantation slavery and revolutionary politics.

The two main sources of records are from Government House and the Supreme Court. The Supreme Court records reveal the multi-racial alliances and conflicts that marked slave society while the Government House correspondence shows the local negotiations and conflicts that shaped the prolonged transition to a free society during the mid-nineteenth century.

During Hurricane Ivan in 2004 the Grenada Public library (our National Archives) lost part of its roof and the Government House correspondence became displaced and out of order. There was no item-level index of this material so series P material needed to be ordered chronologically then digitisation focused primarily on those works which were seen as the most fragile due to their age or unbound condition. This greatly hampered the project which needed to have material chronologically reordered before digitising could take place.

The project focused on digitising just twelve volumes and files of Governor and Lieutenant-Governor’s correspondence covering the period 1764-1879 and the Letter Books of the Administrator and Colonial Secretary (series P) because these were far more fragmented than the Governor’s correspondence.

The material at the Supreme Court Registry was far better preserved than at Government House as it was relatively unaffected by Hurricane Ivan. Loose-leaf documents previously identified as connected to the eighteenth century French Deeds formed the initial focus of in situ digitisation in the Supreme Court Registry. Many of the bound volumes of French Deeds identified by the project required such extensive preservation and conservation work that their digitisation would have destroyed their physical structure. By stabilising their storage and digitising those materials in the Supreme Court Registry which were already fragmentary or fragile, the project was able to make a significant step towards its original aims.

Digitisation also continued in the Supreme Court Registry on the Births, Deaths and Marriages Registers for St Georges and records related to Forfeited Estates, 1794-1802. During this time one of the Archival researchers employed by the project cleaned, sorted and ordered the French Deed bound volumes and unbound materials.

The material at the Supreme Court Registry was far better preserved than at Government House as it was relatively unaffected by Hurricane Ivan in September of 2004. Loose-leaf documents previously identified as connected to the eighteenth century French Deeds formed the initial focus of in situ digitisation in the Supreme Court Registry.  Digitisation also covered some of the Births, Deaths and Marriages Registers.
1 Image 3

A total of 4589 pages were finally digitised, indexed, catalogued and a full list of digitised documents now available online are:

EAP295/1
"Holding of Government House are listed in Baker (1968), pp. 14-18. After Hurricane Ivan, around half this material has survived, with particularly heavy loses of documents from the late 1800s and first half of the twentieth century. Digitisation focused on the earliest surviving records of Government House”.


EAP295/1/2
"Holding of Government House are listed in Baker (1968), pp. 14-18. After Hurricane Ivan, around half this material has survived, with particularly heavy loses of documents from the late 1800s and first half of the twentieth century. Digitisation focused on the earliest surviving records of Government House”.

EAP295/2
The earliest family records held by the Grenada Supreme Court Registry is for the French period 1762-1785.

Unbound French legal document.
These boxes of unbound French legal documents was reconstituted by Dr Curtis Jacobs (UWI Grenada)




Note: Arcadia is a grant-making fund established in 2001. Lisbet Rausing and Peter Baldwin form the Donor Board. Peter Baldwin is Chair of the Donor Board. The fund was formerly the Lisbet Rausing Charitable Fund. As of September 2013 Arcadia had awarded grants of more than $243 million.

Grenada’s Endangered Archives (part 6)

09:00 by Chief LibrarianNo comments
Grenada's Endangered Archives

Grenada’s endangered archives programme (EAP295)

Update: Grenada National Archives – Protection, conservation, access

The threat to archives –
“Documentary heritage reflects the diversity of languages, peoples and cultures. It is the mirror of the world and its memory. But this memory is fragile. Every day, irreplaceable parts of this memory disappear for ever.”
UNESCO Memory of the World Programme.
Ric Greaves on histories in peril

Sadly very little protection or conservation has been undertaken by Grenada and reconstructing this important and endangered archive relies heavily on a 1968 document produce by E. C. Baker’s called A Guide to Records in the Windward Islands.  Thankfully the Endangered Archived Project number 295, undertaken by the British Library (with the financial support of Arcadia) has now managed to give us a little ‘access’ to at least some 4500 digital images from our existing archives.
Back in 2009 the British Library (with the financial support of Arcadia) began an US$64,000 project to protect and disseminate historical records of pre-industrial societies such as our own.

This British Libraries EAP was part of the US$18.0 million awards of some 41 research grants for records throughout the world, including the Caribbean, which are fast disappearing through neglect, physical deterioration or destruction – the Endangered Archives Programme is aimed at safeguarding some of this documentary heritage world-wide. The entire programme now has over one million images available online!  They have new online collections every month which has taken the total number of images available in our collections over this one million mark. These collections come from India (EAP201), Lesotho in Southern Africa (EAP279), Mongolia (EAP529) and finally our own Grenada (EAP295).

Although 132 volumes of deed records and local government correspondence were identified in Grenada, the EAP295 Project had to remain modest in conception and rooted in practicality – it was not aimed at promoting theoretical advances in archival management or cutting-edge technology in digital preservation – it was about quick achieving result on the ground.

Project EAP295 began with two weeks of digital photography under a team from the University of Manchester led by Dr Laurence Brown and photographer James W Robinson which took place in November 2010.  This was only a part of the unique historical archives of our island, material which provides a micro-vision of how Grenada was transformed in the late eighteenth century by imperial conflicts, the expansion of plantation slavery and revolutionary politics.

The two main sources of records are from Government House and the Supreme Court. The Supreme Court records reveal the multi-racial alliances and conflicts that marked slave society while the Government House correspondence shows the local negotiations and conflicts that shaped the prolonged transition to a free society during the mid-nineteenth century.

During Hurricane Ivan in 2004 the Grenada Public library (our National Archives) lost part of its roof and the Government House correspondence became displaced and out of order. There was no item-level index of this material so series P material needed to be ordered chronologically then digitisation focused primarily on those works which were seen as the most fragile due to their age or unbound condition. This greatly hampered the project which needed to have material chronologically reordered before digitising could take place.

Just Twelve Volumes Rescued

The project focused on digitising just twelve volumes and files of Governor and Lieutenant-Governor’s correspondence covering the period 1764-1879 and the Letter Books of the Administrator and Colonial Secretary (series P) because these were far more fragmented than the Governor’s correspondence.

The material at the Supreme Court Registry was far better preserved than at Government House as it was relatively unaffected by Hurricane Ivan. Loose-leaf documents previously identified as connected to the eighteenth century French Deeds formed the initial focus of in situ digitisation in the Supreme Court Registry. Many of the bound volumes of French Deeds identified by the project required such extensive preservation and conservation work that their digitisation would have destroyed their physical structure. By stabilising their storage and digitising those materials in the Supreme Court Registry which were already fragmentary or fragile, the project was able to make a significant step towards its original aims.

Digitisation also continued in the Supreme Court Registry on the Births, Deaths and Marriages Registers for St Georges and records related to Forfeited Estates, 1794-1802. During this time one of the Archival researchers employed by the project cleaned, sorted and ordered the French Deed bound volumes and unbound materials.

The material at the Supreme Court Registry was far better preserved than at Government House as it was relatively unaffected by Hurricane Ivan in September of 2004. Loose-leaf documents previously identified as connected to the eighteenth century French Deeds formed the initial focus of in situ digitisation in the Supreme Court Registry.  Digitisation also covered some of the Births, Deaths and Marriages Registers.

1 Image 3

A total of 4589 pages were finally digitised, indexed, catalogued and a full list of digitised documents now available online are:

EAP295/1
“Holding of Government House are listed in Baker (1968), pp. 14-18. After Hurricane Ivan, around half this material has survived, with particularly heavy loses of documents from the late 1800s and first half of the twentieth century. Digitisation focused on the earliest surviving records of Government House”.
EAP295/1/2
“Holding of Government House are listed in Baker (1968), pp. 14-18. After Hurricane Ivan, around half this material has survived, with particularly heavy loses of documents from the late 1800s and first half of the twentieth century. Digitisation focused on the earliest surviving records of Government House”.
EAP295/2
The earliest court records held by the Grenada Supreme Court Registry is for the period 1762-1785.
Unbound French legal document.

Note: Arcadia is a grant-making fund established in 2001. Lisbet Rausing and Peter Baldwin form the Donor Board. Peter Baldwin is Chair of the Donor Board. The fund was formerly the Lisbet Rausing Charitable Fund. As of September 2013 Arcadia had awarded grants of more than $243 million.


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14 Jan 2014

Grenada’s Endangered Archives (part 5)

09:00 by Chief LibrarianNo comments
Grenada's Endangered Archives
The newyear begins and we hear that Pranical Technologies and UNESCO, through the Communication & Information Sector, informs us that the IFAP plans to protect historical documentary resources on Grenada.

Archives damaged by the effects of termites,
Grenada National Library, St. Georges

The Intergovernmental Information for All Programme (IFAP) has recently launched an information preservation project in Grenada, which is helping to protect valuable and rare historical documentary resources. The project is also providing useful experiences that can inform actions in other Small Island Developing States (SIDS). It is one of several initiatives undertaken in the Caribbean during the 2012-2013 biennium with the financial support of UNESCO’s Multi-donor Emergency Fund.

According to Jasmin Garroway, from the National Commission in Anguilla (UNESCO’s newest Associate Member),
“the project undertaken in Grenada provides important technical insights that are an inspiration for the members of the National Memory of the World Committee, which is being established“.

Insights into the complex political, social and economic changes that have transformed Grenada over the past 300 years can be found in its national archives. But today, this archival heritage, which managed to survive the military exploits during the colonization of the new World and the more recent Cold-war era, is now threatened by inadequate storage and natural causes.

Hurricane Ivan, which hit the island in 2004, compromised the main library and the national archives. As a result, these collections were dispersed to makeshift emergency storage areas. The limited resources available to the Government, the need to respond to other more urgent human needs, as well as the inadequacy of what was only intended to be temporary storage has seen these precious resources become endangered.

Recently, the Government launched a ‘major effort‘ (sic) aimed at obtaining finances to restore the public library and protect its archives, but even as these plans are being put in place, the ravages of humidity and termites continue their assault on the fragile materials.

Discussions between the IFAP Secretariat and the official Delegation of Grenada during UNESCO’s 37th General Conference helped to identify some immediate interventions that could forestall this degradation. A project was conceived to train government staff and local volunteers in inventorying the archives, relocating them into more favourable locations, protecting them from termites and humidity as well as acquiring equipment to support the digitization of the archives.

N.B. None of the aforementioned consultants of the delegation have been named and ‘training governmental staff and volunteers‘ is a feeble response to the urgency of our plight, and we fear who these ‘information professionals‘ are – still this small response is better than the previous decade of no response.

Joan-Marie Coutain, Secretary-General of the Grenada National Commission, says,
“Within the space of a few weeks, our discussions with UNESCO were transformed into a proposal that was then concretely implemented on the ground. We now have young trained Grenadian volunteers working under the guidance of government information professionals and using the equipment acquired for this project to save our documentary treasures.“

The intergovernmental Information for All Programme was established in 2001. It provides a platform for international policy discussions, cooperation and the development of guidelines for action in the area of access to information and knowledge. The Programme also supports Member States to develop and implement national information policy and strategy frameworks.

James Gill's photo.


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